Join our team

Thank you for your interest in a career at the PKD Foundation!

Openings

Executive Assistant

Provide executive level administrative and support to the Leadership Team and Board of Directors. Part-time (10–20 hours per week). Learn more.

About

The PKD Foundation is the only organization in the U.S. solely dedicated to finding treatments and a cure for polycystic kidney disease (PKD) and to improving the lives of those it affects. Since 1982, we have proudly funded over $50 million in PKD research and leveraged $1.5 billion in government funding, while serving our local communities across the country. We are inspired by our mission. And driven by our vision to #endPKD.

Our employment strategy

Achieving our vision to #endPKD requires great people. We work to maintain the best possible environment for our team and strive to provide a collaborative, creative atmosphere where each person feels encouraged to contribute to our processes, planning, and culture. Our staff models our culture by demonstrating our core values:

  • Mission-centric: Respect the mission and those we serve.
  • Professionalism: Commit to the highest standards.
  • Authenticity: Communicate with candor and transparency
  • Teamwork: Advance the Foundation together.

Benefits

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation (commensurate with experience), in addition to a benefits package including:

  • Full medical benefits including healthcare, dental, and vision
  • Life insurance and disability insurance
  • 403(b) retirement savings plan with 10.5% employer contribution, no match required
  • 11+ paid Holidays and 20 PTO days per year
  • Casual work environment

Physical demands

Unless stated otherwise, all positions require the following:

  • Must be able to sit or stand for extended periods of time
  • Use hands and arms, read, stoop, crouch, talk, hear, see objects clearly at 20 inches or less
  • Lift and move items weighing up to 20 pounds

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of organization jobs. The PKD Foundation is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.

EEO/Disability/Veteran Employer

Minorities are encouraged to apply.

The PKD Foundation is an equal opportunity employer and is committed to providing a work environment free of discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, family or parental status, or any other characteristic protected by federal, state, or local laws. 

All employment decisions at the PKD Foundation are based on business needs, job requirements, and individual qualifications. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We thank all respondents for their interest in the PKD Foundation.

These job descriptions are not intended to be all inclusive. PKD Foundation reserves the right to add, delete, or modify job duties and responsibilities as the need arises. Job descriptions do not constitute a written or implied contract of employment. 

As part of our standard hiring process for new employees, employment with the PKD Foundation will be contingent upon successful completion of a background check. 

Executive assistant

Category: Part-time (10–20 hours per week), non-exempt
Reports to: Chief Operating Officer
Location: Kansas City, MO; hybrid work-from-home; in-person as needed

Summary

Provide executive level administrative support to the Leadership Team and Board of Directors.

Core responsibilities

Calendar maintenance and administrative assistance

  • Maintain schedules and calendars; assist with deliverables and special projects.
  • Schedule recurring staff meetings.  
  • Handle incoming phone calls.
  • Email, letters and report preparation and distribution. 
  • Assist other departments with administrative or special projects as needed. 
  • Perform and fulfill additional duties and tasks as assigned. 

Board of Directors and committees support

  • Schedule Standing Committee and Board of Directors meetings and conference calls, assisting the Chairman, Officers, and Committee Chairs as needed. 
  • Provide logistical support, which may be virtual or on-site.
  • Negotiate hotel contracts to secure room blocks, meeting space, F&B, and A/V; manage logistics and final invoice. 
  • Prepare agenda and record minutes; collect and organize materials and presentations.
  • Maintain all Board-related documents and Board portal on website.

Meeting planning

  • Schedule and organize monthly Town Hall meetings and Leadership Team meetings. 
  • Assist with department meetings/retreats as required.

Travel management

  • Coordinate travel logistics for the Leadership Team, including air, hotel, and ground transportation.

Preferred skills and competencies

Ideal qualifications

  • Three to five years’ experience at the Executive Assistant level, supporting C-suite executives
  • Excellent communication and interpersonal skills; willingness to accept supervisory coaching
  • Demonstrated proficiency of all Microsoft Office applications, especially Outlook, Word, Excel and PowerPoint.
  • Demonstrated proficiency with Zoom.
  • Demonstrable track record of initiative, resourcefulness, and willingness to learn
  • A demonstrated ability to work independently, meet concurrent deadlines, organize time and priorities, and work well as a dedicated member of a team while assisting executive(s) in professional setting
  • Exercise professional and sound judgment
  • Proven writing/editing, filing, organizational, and administrative skills
  • Strong client service skills, with the ability to provide superior customer service to internal and external clients

Knowledge/Judgment

  • Demonstrated proficiency in Microsoft Word, PowerPoint, Excel, and Zoom required.
  • Ability to practice a high level of confidentiality.
  • Knowledge of shipping and mailing procedures preferred.
  • Ability to provide superior customer service to internal and external clients.
  • Be detailed and accurate in work methods.
  • Exercise good judgment with professionalism.

Technical skills

  • Use of Microsoft Office software or equivalent.
  • Use of Zoom.

Physical demands

  • Must be able to sit or stand for extended periods of time.
  • Use hands and arms, read, stoop, crouch, talk, hear, see objects clearly at 20 inches or less.
  • Lift and move items weighing up to 20 lbs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel requirements

As assigned.

The PKD Foundation is an equal opportunity employer and dedicated to the belief that all lives have equal value. We’re committed to creating a work environment where employees thrive both personally and professionally. We do not discriminate on the basis of race, gender, age, disability, sexual orientation, pregnancy status, veteran status, cultures, beliefs or any other status protected by law.

To apply

Qualified candidates are encouraged to forward their cover letter, résumé, and salary requirement to careers@pkdcure.org. Please reference “Executive Assistant” in the
subject line.

As part of our standard hiring process for new employees, employment with the PKD Foundation will be contingent upon successful completion of a background check. As of October 1, 2021 the PKD Foundation will adopt a policy requiring all employees either provide proof of COVID-19 vaccination or submit a Request for Accommodation if in need of an exemption from this policy due to a medical reason, or because of a sincerely held religious belief.

Page last reviewed September 2021